Role
To provide effective, efficient, and well-organised administrative services that consistently meet the needs of both internal and external stakeholders of Yayasan Dakwah Islamiah Malaysia (YADIM), guided by professionalism, teamwork, and integrity.
Functions
- Plan, manage, and oversee the maintenance and administration of all YADIM-owned and leased buildings, as well as other organisational assets, including the management of fixed asset and inventory registers.
- Develop and implement logistics policies to establish an effective and efficient logistics system, encompassing transportation, mobility, and the provision of logistical support for YADIM’s official operations.
- Ensure that office administration functions—including the management of internal meetings, stores and office supplies, accommodation, customer services, and utility services—are carried out systematically and efficiently.
- Implement and monitor records and document management programmes in compliance with applicable laws, regulations, and standards by establishing file classification systems, records storage facilities, document management procedures, and disaster recovery plans.
- Develop and update policies, regulations, and guidelines relating to the operations of YADIM’s subsidiaries, while overseeing corporate governance matters and organising training programmes for members of the Board of Directors and executive officers of subsidiaries.
Asset and Logistics Unit
Functions
- Plan, manage, and maintain YADIM’s assets and logistics requirements.
- Ensure that the disposal of assets is carried out in accordance with established procedures.
General Administration Unit
Functions
- Manage records and general administrative services, including meeting management, store operations, utilities, and customer service.
- Coordinate YADIM’s principal meetings, including the Board of Trustees Meeting, Senior Management Meeting, and Management Meeting.
Registry Unit
Functions
- Collect, manage, and coordinate all YADIM documents, files, records, and printed materials.
- Manage incoming and outgoing correspondence and official documents.
- Ensure that records disposal is carried out in accordance with established regulations and procedures.
Information Technology Unit
Functions
- Plan, manage, and maintain the security of YADIM’s IT network infrastructure and ICT hardware.
- Manage and maintain the YADIM website and related digital platforms.
- Plan and conduct ICT training programmes for YADIM personnel.
- Design, develop, and maintain YADIM’s websites and information systems.